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Receive a supplier delivery on a purchase order

Receive a full or part supplier delivery on a purchase order, record the delivery note number, adjust quantities and book items into stock.

1. To receive part or full delivery of the items on a PO, click on the "Receive" button

Purchase order screen in Draft status with the green Receive button highlighted below the version number on the right

2. Enter the supplier's delivery note number here

Edit Supplier Delivery Note panel with the Note Number field highlighted for entering the supplier's delivery note number

3. Change the quantity if it differs from the PO's

Receive items table with the Qty to Receive field highlighted on the first line, set to 2, beside Location dropdowns

4. Zigaflow will know if the item is a stock item, but if it is a one-off, you can set it to be a stock item by clicking here

Receive delivery table with the Is a Stock Item? checkbox highlighted on the first line, next to Qty to Receive and Location

5. Change the stock location if required

Receive items grid with the Location dropdown arrow highlighted on the first line, currently set to Default

6.

Location dropdown open on a receive delivery line, with the click highlighting London : Aisle A below Default and London

7. Deselect items that are to be not being received

Items Available to Book in table with the checkbox for item 324240-F17 highlighted to deselect it from receiving

8. Click "Set Items to be Received". They are added to the bottom grid ready for receipt

Purchase order receive delivery screen with the Set Items to be Received button highlighted above the items grid

9. Click "Receive/Book in Stock" - this books in only those in the bottom grid

Edit Supplier Delivery Note with Receive/Book in Stock button circled and the To be Received grid of items outlined below

10. Click "×" to close the form

Edit Supplier Delivery Note form with the close (×) button highlighted in the top-right corner after receiving items

11. What has been received can be seen in this column. If it is not visible, click on the "Screen Options" button.

Purchase order line items table with the green Received column highlighted, showing received quantities beside Remaining

Learn more: purchase orders in Zigaflow

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