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Booking in stock items stored with serial numbers

A step-by-step guide to booking in items of stock where you track serial numbers

Receive items on the purchase order

1. Click on the relevant Purchase Order

Orders board filtered by search 1035, with the PO1035 v1 purchase order card highlighted in the Sent column

2. Click "Receive"

Purchase order screen with Sent status and version 1 (latest), with the green Receive button highlighted on the right

3. Select a stock location for all items, in this case "Warehouse 1"

Stock Location dropdown on the book-in stock screen open with Warehouse 1 highlighted, beside Set All Stock Items to this Location

4. Click "Set All Stock Items to this Location"

Book-in stock screen with Warehouse 1 selected and the Set All Stock Items to this Location button highlighted

5. Click this to scan serial number barcodes (When logged into Zigaflow on a mobile or tablet)

Receive items table with the barcode scan button highlighted beside the first row's Reference field, for scanning serial numbers

6. Click here.

Receive stock grid with serial numbers entered in Reference fields for five Chromebook rows, last Reference field highlighted

7. Click "Set Items to be Received"

Goods receiving screen with the "Set Items to be Received" button highlighted above the Reference, Batch Number and Expiration columns

8. Click "Receive/Book in Stock"

Edit Supplier Delivery Note panel with the green Receive/Book in Stock button highlighted beside Save and Delete

Check stock status and serial numbers

9. This stock will be showing as "Free Stock" if the Purchase Order was raised on it's own, or "Allocated" if the Purchase Order was created from a Job in the stock overview

Stock overview row with the Allocated value of 1 and Free Stock value of 5 highlighted, beside On Order showing 509

10. Click "Stock Log"

Document icon menu open with Logs & Exports submenu expanded and Stock Log highlighted on the stock items screen

11. In the Stock Log, you will see an entry for each unique serial number

Stock Log table showing one Purchase Order Add entry per serial number, with Before, Qty, After and Narrative columns
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