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Set up tags

Use the tags for Orders, Items, Customers, Tasks, etc. to make it easy to filter and report as well as control automations

Tags are managed in the settings but apply in slightly different ways depending on which one they are.
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1. Click here.

Zigaflow dashboard with the settings gear icon highlighted in the top-right toolbar, next to the notifications bell

2. Click "Tags" to view the tag types

Settings menu list with the Tags option highlighted between Stripe Settings and Task Types, opening the tag types

Add order and item tags

3. Order tags - these are used on Quotations, Jobs/Sales Orders, POs, etc.

Tags page with the Order Tags section highlighted, showing the New Order Tag button and a table of tags by document type

4. On a quotation, etc., click on this field to add or remove a tag (if it is not visible, click on the "Screen Options" button to display it)

Quote details form with the empty Order Tags field highlighted, below Description of Job, for adding or removing tags

5. Add a tag

Order Tags list under an empty No Tags Added panel, with the Add Tag button highlighted next to the Installation tag

6. Or click remove

Add/Remove Tags dialog with the Remove button highlighted next to the Installation tag under Current Tags

7. Item Tags

Item Tags list with New Tag button, showing Colour and Name columns plus edit and delete icons for tags like Delivered

8. On a Quotation, Job/Sales Order, etc., click "Add"

Line items table with the Add button in the Tags column highlighted for the second line, showing the Add/Remove Tags tooltip

9. Click "Add Tag"

Edit Line Item Tags window with no current tags, highlighting the Add Tag button next to the Order In item tag

Add task tags

10. Task Tags

Tags settings page with the Task Tags section highlighted, showing a New Tag button and H&S and Urgent tags

11. On a task

Task Details tab with the Tags field highlighted below Description, ready to add tags to an overdue task

12. Click "Add Tag"

Add/Remove Tags dialog with no current tags, highlighting the Add Tag button next to the Urgent customer tag

13. Click "×"

Edit Task screen for an overdue task with the red Urgent tag highlighted in the Tags field, edit icon beside it

14. And on the task list view

Tasks list view with the Tags column highlighted, showing a red Urgent tag on the first task's row

Add customer and contact tags

15. Customer/Company Tags

Client Tags & Types panel with the Customer Tags list showing colors, names, and edit and delete icons beside a New Tag button

16. Add/remove tags from customers here

Customer edit form with the Tags field highlighted below Notes, where tags can be added to or removed from a customer

17. On Quotations, Jobs/Sales Orders, etc., these tags are always visible

Quotation header with Customer field showing Remaining Credit and a red Requires PO tag displayed below the customer

18. Customer/Company Contact Tags

Tags page with the Contact Tags table highlighted, showing the Decision Maker tag selected beneath the New Tag button

19. Click this link.

Contact details form with address fields and the Tags field highlighted, below Notes in the right-hand column

20. Click "Add Tag"

Contact Tag panel with the Add Tag button highlighted next to the Decision Maker tag, below a No Tags Added area

21. Click "×"

Contact edit form showing the Decision Maker tag in the Tags field, with the × close button highlighted at top right

22. Click "Decision Maker"

Contacts list with the Tags column highlighted, showing Show 2022 and Decision Maker tags on contact rows

Add supplier tags

23. Supplier Tags

Supplier Tags & Types panel with the Min Order £50 tag highlighted in the Supplier Tags list, beside the New Tag button

24. These appear on the Purchase Orders and RFQs

Purchase Order header with a supplier selected, showing a red "Min Order £50" supplier tag below the Supplier field

25. And on the item on Quotations, etc., where the Supplier column is showing

Item row on a quotation showing the Supplier column with a blue "Min Order £50" tag displayed under the supplier name

26. Supplier Contact tags

Supplier Contact Tags panel with a new tag named QA Contact and a dark red colour, with the checkmark save button highlighted

Assign user tags

27. User tags

User Tags panel with a New Tag button and a row with a green Colour picker and the Name field set to Salesperson

28. Click this field.

User Tags section with a new tag row, highlighting the Name field containing Salesperson next to a green Colour picker

29. To assign tags to user, click "Team Settings"

Tags settings page with Supplier Contact and User Tags, and Team Settings highlighted in the left settings menu

30. Edit a specific user

Manage Team Members table in Team Settings with the edit (pencil) icon highlighted on the first team member's row

31. Click on the tag field

User details form with the Tags field highlighted below Role, Phone Number and Two Factor Authentication settings

32. Click "Add Tag"

Add/Remove Tags window with no current tags, highlighting the Add Tag button beside the Salesperson customer tag
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