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Getting customer signature/approval

Zigaflow speeds up your sales process by allowing your customers to sign/approve your quotation

Send the quotation to your customer


1. Open the quotation you want to send to your customer. Click "Go To" -> Quotations

Zigaflow Dashboard with the Go To menu open, showing Items, Leads, Quotations and Dashboard, with Quotations highlighted

2. Open the quotation

Quotations board with a quote card in the Draft column highlighted, showing where to click to open the quotation

3. Click "Preview PDF & Email"

Quote screen action bar with the Preview PDF & Email button highlighted, between the Next and Z Power-Check buttons

4. Click "Email"

Preview Quotation screen for Q1001-1 with the Email button highlighted above the Quotation Creation template list

5. On the email, there is a link to the customer signature page. Send the email to the customer

Email editor with 1st Email - Link to eSign template, highlighting the quotation hyperlink to the customer signature page

6. Or copy the link in the "Review Link" field and send it to the customer in your own email

Quotation PDF preview with the selected URL in the Review Link field highlighted, ready to copy and send to the customer

How the customer accepts

7. The customer will see a page with the PDF shown on the right and an "Accept" button for them to approve the quotation on the left

Customer quotation approval page with PDF preview on the right and the Accept button highlighted beside Download on the left

8. The customer enters their details and clicks on "Accept Quotation".

Accept Quotation dialog with name, email, drawn signature and terms checkbox ticked, and the green Accept Quotation button

After the quotation is accepted

9. The quotation moves automatically to the "Accepted" status

Quotes board with a quote card now in the Accepted column, highlighted between the Sent and Declined columns

10. The signed PDF is automatically saved on the quotation in the "Attachments"

Internal files table on the quote listing the signed quotation PDF and signed agreement PDF, with the signed quotation highlighted

11. The signature section of the PDF will look similar to this

Signed quote PDF with product lines and totals, then an approval section showing Name, Signature and Date Signed fields

Learn more: quotes in Zigaflow

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