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Creating an eForm pre-build

Build an eForm from an existing one, add fields and a signature section, preview and test it, then save it as a reusable pre-build.

eForms pre-builds work slightly differently from other modules' pre-builds, so the recommended approach is to create and modify an eForm from any eForm pre-build, modify and test it and then create the new pre-build from that.

Other articles cover how to generate documents from eforms.

Start from an existing eForm

1. Click "Go To"

Zigaflow Dashboard with the Go To menu highlighted in the top navigation bar, above the Recently Created Quotations panel

2. Click "eForms"

Dashboard navigation menu open with the eForms option highlighted, listed between RFQS and Contracts

3. Click "New"

eForms list page with the New button highlighted at the top of the left panel, above the Dates and status filters

4. Click on any existing eForms

eForms page with the New dropdown open, showing the Pre-Builds list with "Artwork Approval" highlighted

Edit the form fields

5. Delete information and names not relevant to this eForm

eForm details screen with the Name field set to Job Completion and the Description field highlighted below it

6. Delete questions that are not relevant

eForm Pre-Build question table with the trash can delete icon highlighted on the first question row

7. To add a new question, click "New Form Field"

Form Fields tab of an eForm pre-build with the New Form Field button highlighted above an empty Type and Form Field table

8. Select the field type, which can range from text, text area, number, dropdowns and more.

Form field Type dropdown open below New Form Field, with options like Text and Number and Text Area highlighted

9. Click the "Enter Name" field.

Details section of the eForm builder with Text Area type selected and the Enter Name form field highlighted

10. Click here to save the field

Answer field row in the eForm builder with the checkmark save button highlighted to the right of the empty text box

11. Add in as many fields as required

Form Fields tab with the New Form Field button highlighted under the Details section, which already holds a Notes text area

12. Change the signature section to reflect how you want it to be signed off. This can also be deleted - there doesn't need to be a signature section.

Signature section of the eForm pre-build with a new Checkbox form field added, approving artwork before the Signature field

Test and save the pre-build

13. When you are ready to test the form, click "Preview eForm Page"

eForm record action buttons with Preview eForm Page highlighted, beside Save Changes, Email eForm and SMS eForm

14. Click "Review Link"

eForm sign-off page with the form URL field and the purple Review Link button highlighted beside it

15. Check that the form looks correct

Job Completion eForm preview with a Notes field, Photos of completed job section and Select Images upload button

16. If you are happy with the eForm, click "Create Pre-Build"

eForm record action buttons below Save Changes, with the orange Create Pre-Build button highlighted

17. The pre-build is created and shown

Pre-Build T1011 screen showing the new Proof of Completion pre-build with its name and description fields filled in

Create an eForm from a job

18. You can now create the eForm from any module that allows this. For example on a Job/Sales Order, click "Create eForm"

Job record action buttons with the Create eForm dropdown button highlighted below Save Changes and Preview PDF & Email

19. Select the name of the eForm pre-build you have created. The eForm is created and is automatically populated with information from the Job/Sales Order and is ready to send to your customer or sub-contractor.

Create eForm dropdown on a job with the "Proof of Completion" pre-build highlighted in the list of eForm pre-builds

Learn more: eForms in Zigaflow

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